Marketing Automation Tools (That Save You Time)

Advertising and marketing automation equipment toughen the potency of your enterprise via automating dull, repetitive duties, which means you’ll focal point on extra vital issues.

Listed here are my (and the Ahrefs group’s) best equipment that will let you paintings smarter—no longer more difficult.

1. search engine optimization advertising automation equipment

Many SEOs dream of automating their trade, however how a lot of search engine optimization are you able to in reality automate? 

Let’s take a glance.

Ahrefs’ Website online Audit 

Ahrefs' Site Audit homepage

Ahrefs’ Site Audit saves you time via working scheduled crawls of your website online on a day-to-day, weekly, or per month foundation.

  • To agenda a move slowly, merely click on on + New mission.
New project, via Ahrefs' Site Audit
  • Whilst your website online is being crawled, click on at the cog within the right-hand nook, then click on on Edit settings.
  • You will have to then see the underneath display the place you’ll agenda your crawls.
Site Audit scheduling settings

Ahrefs Indicators

Ahrefs Alerts permit you to observe how your emblem is discussed on-line in addition to monitoring your website online’s oneway links. Manually monitoring indicators isn’t an effective use of somebody’s time. So that you will have to set this up.

Right here’s the way you do it:

  • Click on on Extra within the best navigation
  • Click on on Indicators within the drop-down menu
  • Choose the place you wish to have to ship indicators for Back links, New key phrases, or Mentions
  • Click on on + New alert
Alert settings, via Ahrefs Alerts

Right here’s an instance of me putting in place an automatic alert to trace oneway links for

Backlinks alerts, via Ahrefs Alerts

If you wish to cross additional and observe explicit adjustments to a website online, you’ll use a device like Visualping to do this.

Visualping homepage

My colleague, Michal Pecánek, makes use of Visualping. Right here’s what he likes about it:

Visualping helps to keep observe of adjustments on any webpage. You plug in a competitor’s URL, arrange indicators, and also you’ll be up to date on any website online adjustments.

My favourite capability: Getting impressed via UX and CRO tweaks on competition’ internet sites.

I’ve made a large number of selections in keeping with website online tracking. Most often, the most typical use case for any marketer is getting impressed via how your competition attempt to squeeze extra out of each and every customer to their website online.

Michal Pecánek


Use this device to watch any adjustments on your robots.txt or sitemap.xml information. In case you paintings on a big website the place a couple of stakeholders can edit those information, then this will also be helpful for monitoring adjustments.

Automate search engine optimization studies

search engine optimization reporting is usually a ache, but it surely doesn’t should be that approach. Ahrefs’ Google Looker Studio integration is helping automate your search engine optimization studies.

With it, you’ll agenda PDF studies at the following:

  • Your website online’s website efficiency.
  • Your competitor’s website efficiency. 
  • Your key phrase scores.
  • Your website online’s technical efficiency.

In case you arrange those studies, you’ll automate key phrase rank monitoring, website auditing, competitor monitoring, and tracking of your website online’s efficiency.

Those studies typically take a few hours to place in combination if accomplished manually. 

If every file takes about 4 hours to place in combination from scratch, it will prevent ~16 hours monthly via automating it. 

You’ll agenda those studies as “weekly” or “day-to-day” with a unmarried click on. 

If we take the instance of the day-to-day file, you are going to save ~480 hours of labor in 30 days.

Automate search engine optimization group and process control

Relating to group and process control, every search engine optimization group has its personal approach.

Right here’re some choices that will let you automate many facets of process control:

  • Monday – Automate workflows.
  • Wrike – Automate duties and initiatives.
  • ClickUp – Automate your constant processes.

Even if those equipment have a definite stage of automation immediately out of the field, there are extra agency-focused equipment. 

An instance of that is homepage

This device is a one-stop-shop for organizing your firm’s actions and automating issues that might be accomplished via a number of equipment another way.

Inside the platform, you can: 

  • Observe your group individuals’ time.
  • Observe their duties. 
  • Observe the profitability of your firm.
  • Observe your group’s usage fee.
  • Upload group documentation. 

Even if the above will also be accomplished with a couple of platforms and spreadsheets, having the whole lot in a single position is refreshing.

Automate assembly scheduling

Calendly homepage

For SEOs who paintings with many consumers, a large number of time can be spent scheduling far flung conferences with them. It is a ache level in case you have a large number of conferences all over the week—and the time temporarily provides up.

Calendly is a scheduling platform that makes it more straightforward to ebook conferences for the organizer and the invitee. 

You’ll embed the scheduling widget to your website online or come with it inside your signature. 

It additionally has integrations with Stripe and PayPal, which means you’ll mechanically fee on your session time—any other time-saver. 

2. Social media advertising automation equipment

It’s no secret that there are thousands of energetic customers on social networks. 

However achieving the proper target market on social media can nonetheless be a problem. Advertising and marketing automation equipment will let you achieve them.

One explicit “time hog” in social media is posting. Thankfully, there are a variety of equipment that may assist automate this procedure and velocity issues up.

I stuck up with Rebecca Liew, who heads social media right here at Ahrefs, to peer what her favourite social media automation equipment are.

Right here’s what she needed to say:

I’d for my part counsel Typefully and Hypefury. …Typefully’s excellent for customizing easy pictures, putting in place auto-RTs, developing and scheduling threads.

Hypefury has content material activates, which I really like. Additionally the auto-RT serve as and talent to create polls (which Typefully doesn’t have).

Rebecca Liew

Those are the equipment Rebecca recommends: 


Typefully means that you can agenda tweets, observe engagement, and toughen tweets the usage of AI.

Typefully homepage

One of the most cool issues about Typefully is that it integrates with Zapier—permitting you to automate one of the crucial mundane duties round posting tweets on Twitter.

Listed here are a couple of examples of the kind of automations you’ll run:

Automation integrations example, via

Those automations are no-code, which means you don’t want any construction revel in to combine with different platforms.


Hypefury describes itself as your personal non-public assistant and is helping you develop your target market through the use of auto-retweets.

Hypefury homepage

One of the most cool options of this device is that you’ll convert your tweets into Instagram posts mechanically.

Like this:

Hypefury tweet to Instagram, via

In case you steadily publish on each platforms, this is a time-saver for your enterprise.

3. E mail advertising automation equipment

With 332.2 billion emails sent day-to-day, e mail continues to be an effective way to succeed in your shoppers. Web pages ship out common newsletters the usage of e mail advertising automation equipment to make the method more straightforward. 


One of the vital well-liked equipment available in the market for automating e mail is Mailchimp.

Mailchimp homepage

Mailchimp means that you can do so much. With its automation options, you’ll automate the next:

  • Welcoming new subscribers with an e mail
  • Encouraging on-line critiques
  • Sending emails to customers who abandon their carts
  • Celebrating your shoppers’ birthdays
  • Accumulating buyer comments
  • Emailing tagged shoppers 
  • Automating order affirmation emails
  • Automating post-sale promotions to pressure buyer loyalty
  • Selling cross-sells
  • Cut up-testing matter traces
Mailchimp customer automation journey builder, via

Upon getting run your marketing campaign, you’ll then analyze the efficiency of the marketing campaign and know how many clicks and opens your e-newsletter were given.


Mailshake homepage

Any other e mail advertising automation choice is Mailshake. It’s a platform that lets you automate your outreach. In case you function a lead-based trade, then it’s possible you’ll in finding this device specifically helpful.

Key options:

  • Observe your lead standing, e mail opens, and clicks for each and every e mail 
  • Perceive which a part of your series is changing
  • A/B take a look at emails, follow-ups, and campaigns


Saleshandy homepage

Saleshandy is helping you scale your chilly outreach. Because of this you’ll make the most of options equivalent to developing 26 permutations of your emails to figure out what works easiest on your target market.

It has a variety of options you’ll use to toughen your lead control:

  • LinkedIn e mail finder
  • E mail tracker
  • Auto follow-up
  • E mail sequences

If you have an interest in A/B trying out your emails, this can be a useful gizmo to your arsenal.

Additional suggestions:

  • ConvertKit – Lets you construct automatic subscriber trips visually.
  • – Buyer engagement platform that allows you to ship newsletters to segments of consumers.

4. AI advertising automation equipment

AI advertising equipment are extremely well-liked at the moment. However how a lot are you able to depend on them to help you in automating your advertising efforts?


ChatGPT homepage

My colleague, Si Quan Ong, lately wrote about ChatGPT. It isn’t strictly a advertising automation device, however it may possibly assist prevent a vital quantity of time. 

I stuck up with him to peer what he needed to say about it:

You’ll use it to do virtually anything else: create code, rewrite your sentences, provide you with concepts, and so on. I bring to mind it as my inventive spouse. I take advantage of it to peer if I’m lacking out on anything else in my content material. 

On the other hand, simply because it writes in any such assured and authoritative approach doesn’t imply it’s at all times right kind. You should definitely fact-check the whole lot ChatGPT creates; it’s identified to invent quotes, citations, and extra.

In spite of everything, ChatGPT can’t provide you with authentic concepts. In order that’s nonetheless down on your onerous paintings and creativity.

Si Quan Ong


Take a look at Sam Oh’s video to know the most efficient and worst instances for ChatGPT in search engine optimization.

ChatGPT’s capability is wide-ranging. However until you utilize the API, it’s going to nonetheless be a semi-automated procedure. 


Grammarly homepage

Grammarly is an AI-powered writing assistant that gives useful suggestions, semi-automating the method of proofreading your content material for you.

Even if you’ll proofread content material the usage of equipment like ChatGPT, Grammarly supplies a extra acquainted interface for content material writers to engage with.

AI equipment can assist accelerate your advertising efforts, but it surely’s price noting that, as we’ve got noticed above, they don’t seem to be 100% automatic and nonetheless require your enter.


To stay up-to-the-minute on the newest AI automation equipment, you’ll seek for them on internet sites like Product Hunt or Futurepedia, which might be up to date steadily with new equipment.

Buyer dating control (CRM) equipment will let you to watch and observe communications. It’s a large database the place you’ll stay observe of your leads and their standing. 


HubSpot homepage

HubSpot is among the most well liked CRM automation equipment—specifically for advertising groups. It is among the extra conventional advertising automation equipment at the record.

The extent of automation you get with HubSpot is determined by the plan you might be on. However you’ll use it to arrange webhooks, cause inside notifications when a touch takes motion, and make sure follow-ups with automatic process reminders.

For some companies, they’ll in finding that they don’t desire a CRM. However for those who do, a device like this will also be a useful approach to streamline buyer interactions. 

The integrations that HubSpot has with different equipment make it a well-liked selection for plenty of companies.


Pipedrive CRM platform homepage

Pipedrive is a CRM that sends you automated reminders and notifications that assist stay observe of your gross sales funnel.

Listed here are one of the crucial key options of Pipedrive:

  • Visible gross sales funnel
  • Process reminders
  • Lead segmentation
  • Detailed reporting
  • Internet paperwork
  • Income forecasting

6. Promoting automation equipment

The hanging, optimizing, and tracking of your paid seek commercials can ceaselessly take time. 

Thankfully, many equipment are to be had now that automate and set up virtually all the strategy of putting in place your PPC campaigns.

Those are a few of my favourite equipment for paid promoting automation.


Adbot homepage

Adbot is an commercials bidding instrument package deal that puts and optimizes Google and Bing commercials for small companies.

Its major promoting level is that it’s inexpensive than the usage of an firm or a freelancer.


Optmyzr homepage

Optmyzr is a device that accelerates optimization and is helping you get most efficiency out of your advert campaigns. It’s essentially centered at businesses and undertaking companies.


Opteo homepage

Opteo is helping toughen the efficiency of your Google Advertisements campaigns via offering sensible suggestions that pressure conversions.


  • Set up key phrases
  • Toughen advert inventive
  • Optimize bids
  • Exclude dangerous site visitors
  • Discover mistakes
  • Set up buying groceries commercials
  • Observe efficiency and budgets
  • Discover segments
Opteo performance dashboard

7. Buyer verbal exchange automation equipment

Offering a very simple approach for patrons to touch your enterprise is vital and one thing maximum shoppers have come to be expecting from a website online.

At Ahrefs, we use two number one platforms for automating buyer interactions and comments.


Intercom homepage

Intercom is a are living chat platform the place shoppers connect to our group day-to-day to invite questions. The usage of a platform like Intercom allows firms equivalent to Ahrefs to automate portions of our buyer interactions.

Anna Ignatenko, head of Ahrefs’ buyer enhance group, had this to mention about Intercom.

What we in our group like about Intercom is that this can be a complete and continuously creating gadget for all sorts of purchaser enhance products and services. 

Automatic equipment/bots assist us in several techniques as neatly: Some get all of the wanted data from a buyer to assist the enhance agent get to the bottom of the problem quicker; some path a consumer to get the wanted piece of knowledge; some assist to reply to buyer’s query(s) with out the human enter at all.

Anna Ignatenko


Canny roadmap, via is any other useful product comments platform that Ahrefs makes use of to arrange, analyze, and automate portions of the buyer comments procedure. 

It’s to hand for companies within the SaaS house, because it permits shoppers to upvote or downvote proposed adjustments to a services or products. 

Ultimate ideas

Small advertising duties would possibly appear manageable to start with. However when you do them steadily sufficient, the time temporarily provides up. 

The usage of equipment that automate your advertising efforts permits you to focal point on higher-priority duties, making your enterprise extra environment friendly and in the end extra winning.

Were given extra questions? Ping me on Twitter. 🙂

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